How To Choose The Best Travel Management Solution?

If your team requires to travel, then you are likely expending admin time to manage their travel. These admin activities could be related to:

  • Handling payments and/ or reimbursements

To manage travel efficiently, you need a solution that will help reduce your admin time and make your teams more productive.

So what’s the no-brainer way to choose a travel management solution that will make your team super-human?

1. Handling payments and/ or reimbursements

  • If you have a reimbursement process in place, it’s a sign that you’re already expending too much admin time in managing travel. But the good news is that you can avoid this if you tweak your process just a little to handle payments more efficiently and eliminate reimbursement from the travel process altogether.

2. Managing and controlling budgets

  • Depending on your team size and the purpose of business trips, you might need a stricter policy for one team versus the other. This calls for an ability to customize budget controls differently for different teams.

3. Maximizing utilization of unused airline credits

  • Flight trips get canceled for many reasons. In most cases, airlines offer the value of tickets as credit that can be used for any future travel. But utilizing unused travel credits has challenges, and many companies consider it a sunk cost. If you use a tool that allows you to automatically apply any available credit towards your next flight, then this won’t be a sunk cost. There shouldn’t be a need for a manual process to document, search and utilize the credits.

What are the options to consider?

One option is that you subscribe to a suite of different products to solve these varied challenges in pieces i.e. you buy travel management, expense management, and payment management solutions separately. Some of such solutions could be:

  • Travel Management: Routespring, TravelPerk, Deem, TravelBank…

But having separate solutions means multiple layers of processes and execution effort, which will likely not save admin time or just marginally improve efficiency if at all. So, if you want to simplify all these into one solution, Routespring is a great option, which is a modern travel and payment solution. With its travel native payment software, you won’t need to look for multiple solutions. Routespring is designed to provide a refreshing experience whether employees pay for travel, routine expenses, spot purchases, or software subscriptions, while finance teams get one place to better control, manage and track business spending.