Business Travel Budget Calculator
A structured Excel spreadsheet for planning and tracking business travel spend across departments, trip types, and employee levels. Includes industry benchmarks and variance tracking.
What's included:
- Annual travel budget planner by department and team
- Per-trip cost breakdown: flights, hotels, ground transport, meals
- Domestic vs international travel budget split
- Per-diem rates by city with automatic calculations
- Actual vs budget variance tracker
- Year-over-year spend comparison tab
- Benchmarks by company size and industry
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Frequently asked questions
What format is the calculator in?
Microsoft Excel (.xlsx), compatible with Google Sheets. All formulas are unlocked so you can adjust them to your needs.
Does it include per-diem rates?
Yes. It includes a reference tab with GSA per-diem rates for major US cities, plus a section to enter custom rates for international destinations.
Who is this for?
Finance teams, travel managers, and department heads at companies that need to plan and track travel spend across multiple teams or cost centers.
Stop managing travel spend in spreadsheets
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