Airline Hotels
Airline Hotel & Layover Management
Automate your entire hotel program, from scheduled night stops to IROPS recovery. Control costs, manage allotments, coordinate crew lodging, and streamline reconciliation.
Built for Teams Managing Crew Accommodations
Procurement & Sourcing
Manage your portfolio of contracted hotels, track performance, and ensure crews are booking your preferred, negotiated rates.
Crew Scheduling & Travel Ops
Automate the booking of night stops and training hotels. Manage allotments, deadhead positioning, and last-minute changes with ease.
Finance & Accounting
Gain full auditability over hotel spend. Automate folio collection and reconciliation to reduce manual work and ensure accuracy.
A Central Platform for Your Hotel Program
Load and manage your negotiated hotel rates, amenities, and blackout dates to ensure crews book compliant accommodations.
Automate the booking of rooms from your pre-paid blocks and allotments, providing alerts on utilization to minimize waste.
Connect to your crew scheduling system to automatically book hotel and transport for planned layovers based on your roster.
Quickly find and book available rooms for displaced crews during disruptions, with real-time visibility into local inventory.
Instantly issue hotel and meal vouchers to crew or passengers during IROPS, with costs billed directly back to the airline.
Consolidate hotel invoices and use automated folio matching to speed up financial close and reduce manual reconciliation work.
Set granular hotel policies by crew type, rank, or location. Manage out-of-policy requests through a central approval queue.
Maintain a time-stamped record of every hotel booking, change, and payment for full auditability.
From Roster to Reconciliation
Roster Published
Your crew roster is published, creating hotel requirements for all planned night stops and training events.
Hotel Need Identified
The platform automatically identifies the hotel and ground transport needs for each crew member based on their schedule.
Automated Booking
Compliant rooms are booked from your allotments or through preferred suppliers, adhering to all crew-specific policies.
Confirmation & Communication
Hotel and transport confirmations are automatically sent to crew members via SMS, email, or in-app notification.
Check-in & Support
Crews check in seamlessly. Our 24/7 support team is available to handle any issues with check-in or billing.
Reconciliation & Audit
Hotel folios are automatically collected and reconciled against bookings, with GL-coded data exported to your ERP.
Connect Your Hotel Ecosystem
Routespring connects to your key systems to create a single, automated workflow for your entire airline hotel program.
Crew Scheduling
Connect to your rostering system to trigger automated hotel bookings for night stops and training.
GDS & Hotel Suppliers
Access your negotiated rates and inventory from global distribution systems and hotel aggregators.
Finance / ERP
Sync hotel spend data with systems like SAP and Oracle for automated reconciliation and accounting.
Payment Systems
Use virtual cards or direct billing to a central account for secure, traceable payments to your hotel partners.
Proven in Airline Production
91%
Bookings Under 90 Seconds
Crew lodging booked fast, so operations teams spend less time on manual coordination.
10–12%
Zero-Touch Confirmations
A share of crew lodging flows through automatically without manual intervention.
750K+
Crew Room Nights Managed Annually
Crew accommodation coordinated across airline operations each year.
Since 2023
In Airline Production
Running in live airline crew travel operations.
Operational signals from airline production workflows. Results vary by airline setup, market coverage, integration depth, and supplier process.
Auditable, Secure, and Reliable
We provide the security posture and financial controls airlines expect when managing a complex crew hotel program. Security documentation is available for enterprise and procurement review.
Frequently Asked Questions
Map your crew hotel workflow
See how Routespring automates crew hotel bookings, controls costs, and streamlines reconciliation across your airline. Bring Crew Services, OCC, Procurement, and Finance into one view.
Map your crew hotel workflow