Airline Hotel & Layover Management
Automate your entire hotel program, from scheduled night stops to IROPS recovery. Control costs, manage allotments, and streamline reconciliation.
Built for Teams Managing Crew Accommodations
Procurement & Sourcing
Manage your portfolio of contracted hotels, track performance, and ensure crews are booking your preferred, negotiated rates.
Crew Scheduling & Travel Ops
Automate the booking of night stops and training hotels. Manage allotments, deadhead positioning, and last-minute changes with ease.
Finance & Accounting
Gain full auditability over hotel spend. Automate folio collection and reconciliation to reduce manual work and ensure accuracy.
A Central Platform for Your Hotel Program
Load and manage your negotiated hotel rates, amenities, and blackout dates to ensure crews book compliant accommodations.
Automate the booking of rooms from your pre-paid blocks and allotments, providing alerts on utilization to minimize waste.
Connect to your crew scheduling system to automatically book hotel and transport for planned layovers based on your roster.
Quickly find and book available rooms for displaced crews during disruptions, with real-time visibility into local inventory.
Instantly issue hotel and meal vouchers to crew or passengers during IROPS, with costs billed directly back to the airline.
Consolidate all hotel invoices and use automated folio matching to speed up financial close by up to 4x.
Set granular hotel policies by crew type, rank, or location. Manage out-of-policy requests through a central approval queue.
Maintain an immutable, time-stamped record of every hotel booking, change, and payment for full auditability.
From Roster to Reconciliation
Roster Published
Your crew roster is published, creating hotel requirements for all planned night stops and training events.
Hotel Need Identified
The platform automatically identifies the hotel and ground transport needs for each crew member based on their schedule.
Automated Booking
Compliant rooms are booked from your allotments or through preferred suppliers, adhering to all crew-specific policies.
Confirmation & Communication
Hotel and transport confirmations are automatically sent to crew members via SMS, email, or in-app notification.
Check-in & Support
Crews check in seamlessly. Our 24/7 support team is available to handle any issues with check-in or billing.
Reconciliation & Audit
Hotel folios are automatically collected and reconciled against bookings, with GL-coded data exported to your ERP.
Connect Your Hotel Ecosystem
Routespring connects to your key systems to create a single, automated workflow for your entire airline hotel program.
Crew Scheduling
Connect to your rostering system to trigger automated hotel bookings for night stops and training.
GDS & Hotel Suppliers
Access your negotiated rates and inventory from global distribution systems and hotel aggregators.
Finance / ERP
Sync hotel spend data with systems like SAP and Oracle for automated reconciliation and accounting.
Payment Systems
Use virtual cards or direct billing to a central account for secure, traceable payments to your hotel partners.
Drive Down Costs & Increase Efficiency
-10%
Lower Average Daily Rate (ADR)
Drive bookings to your preferred, negotiated hotels and reduce out-of-policy spend.
-95%
Unused Room Nights
Minimize wastage from your hotel allotments with automated release and re-booking logic.
4x
Faster Folio Reconciliation
Automate the painful process of collecting, matching, and reconciling hotel invoices.
+15%
Improved Crew Satisfaction
Provide a seamless hotel experience with proactive comms and 24/7 support for your crew.
Auditable, Secure, and Reliable
We provide the enterprise-grade security and financial controls required to manage a complex airline hotel program.
Frequently Asked Questions
Gain Control Over Your Hotel Program
See how Routespring can help you automate hotel bookings, reduce costs, and streamline reconciliation for your entire airline. Schedule a demo with our specialists today.
Book an Airline Demo