Routespring allows you to manage user settings that best suit your business operations and/or users’ nature of participation with you/company.
Below are some of the settings and tips for a great user experience:
1. Ability to use the company’s central payment method
Configuring a central payment method improves the user/employee experience manifold. It saves up to 60% of your admin resources in managing payments & reimbursements. We highly recommend you can empower your travelers to use ‘bill to the company’ so that they don’t have to pay out-of-pocket and claim reimbursements; moreover, your finance team will be relieved from reconciling & processing reimbursements.
However, you have the freedom to disable it, in which case the travelers will be required to use their personal card to pay for the travel bookings.
2. Ability to use personal cards to pay for travel bookings
If you have enabled central payment methods, we recommend you disable the use of personal cards so that your travelers are not confused or have to worry about putting down travel expenses on their personal cards. However, in case you have not configured central payment methods or if your travelers wish to use their own cards, you can choose to enable the use of personal cards.
3. Ability to book for others
One or more people in your team could be managing travel on behalf of others, such as executive assistants and event coordinators. You can enable ‘book for others’ for such users so that they can easily select the traveler to book for, without having to fill out the information each time they book travel for others.
4. Eligibility for government hotel rates
If any of your users are eligible for government rates for hotel stays, you can enable this so that they will see hotel room options with government rates by default wherever it’s available.
5. User’s travel policy
By default, the user’s policy will be set as the policy assigned for the selected user’s department. However, you can choose to change it if this user requires a different policy for any business reason.
6. User’s approver
By default, the user’s approver will be set as the approver(s) assigned to the selected user’s department. However, you can choose to change it if this user requires a different approver(s) for any business reason.