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Saved numerous employee hours by eliminating the need to manage & pay for guest travel

About the customer

A research and advocacy venture committed to funding world-class, innovative and cross-disciplinary cancer research. They improve the quality of life and prevent cancer in patients by promoting awareness and funding collaborative research with an empowered patient community.

Why they travel?

The non-profit organizes a scientific conference each year. They cover the travel costs for the presenters and the rare disease patients spread out across the U.S. and Europe.

Their challenge

In the past, the non-profit had implemented the usual reimbursement process to pay for the travel costs. But as they grew, this became difficult to track and implement. They were looking for a one-stop-shop where attendees could book their flights, and eliminate the reimbursement process altogether.

Our solution

We offered the non-profit a generous line of credit. So neither the travelers nor the company had to pay for the travel. We covered all the upfront costs of booking travel. 

The admins were also able to set spending limits on ticket prices to stay within the budget. They were also able to configure approval process if anyone requested a ticket above the set limits.

The impact

We helped the company save numerous employee hours by eliminating the need to book flights for guests, track and approve travel receipts, and dispense reimbursement.

“For the first time ever, our travel planning is completely done two months before the Conference.”